Office Infoline 606-950-000

Notifying the President of the Personal Data Protection Office of designation of a DPO


Deadline for notification of designation of a DPO

The controller or processor shall notify the President of the Personal Data Protection Office of the designation of a DPO within 14 days from the date of his/her designation (Art. 10 of the Act of 10 May 2018 on Personal Data Protection).

NB! Extended deadline for the entities obliged to designate a DPO, which have not appointed an Administrator of Information Security before 25 May 2018..

Both controllers and processors, who have not appointed an Administrator of Information Security before 25 May 2018, and are obliged to designate a Data Protection Officer under Art. 37 para. 1 of the GDPR, have time to do so until 31 July 2018 (Art. 158 para. 4 and 5 of the new Act on the Protection of Personal Data). The same deadline applies to notifying the President of the Office of designation of a DPO (notification form: https://www.biznes.gov.pl/opisy-procedur/-/proc/871-zawiadomienie-o-wyznaczeniu-nowego-iod/45).

In case of entities who had an appointed Administrator of Information Security on 24 May 2018 and decide that this person will fulfil the function of DPO also after 25 May 2018 the deadline for notification of designation of a DPO is by 1 September 2018 r. (for more information on the transition period please see here).


Form of notifying of designation of a DPO

NB! The only correct and effective way of notifying of designation of a DPO is notification in electronic form bearing a qualified electronic signature or a signature confirmed by ePUAP trusted profile (pursuant to Art. 10 para. 6 of the Act on the Protection of Personal Data).

Notification shall be sent using for that purpose one of the services available on the website biznes.gov.pl.

The above website contains services enabling filling in relevant notifications (in Polish) and sending them to the President of the Personal Data Protection Office, that is:

NB: Please, note that the notifications must be sent in Polish.


Notification of changes and dismissal of a DPO

The controller or processor which designated a DPO shall notify the President of the Personal Data Protection Office about any change of data referred to in Art. 10 para. 1 and 3 of the Act of 10 May 2018 on Personal Data Protection as well as of dismissal of a DPO within 14 days from the date of occurrence of change or dismissal.


Stamp duty for the power of attorney

Stamp duty shall be paid at the cash desk or to the bank account:

 

Urzędu Dzielnicy Śródmieście

m. st. Warszawy,

ul. Nowogrodzka 43,

00 – 691 Warszawa,

Account no.: 60 1030 1508 0000 0005 5001 0038.

 

The title of payment should contain, along with the wording – opłata skarbowa za pełnomocnictwo [stamp duty for the power of attorney] - the abbreviation “PUODO”. The confirmation of payment shall be sent to the Personal Data Protection Office as an enclosure to the form.

If the power of attorney granted for the benefit of a spouse, relative in the ascending line, relative in the descending line, brother or sister is filed in the proceedings before the President of the Office, it is not subject to the requirement of paying a stamp duty.

NB: The persons making money transfers from abroad should use the following bank account number:

 

Urzędu Dzielnicy Śródmieście

m. st. Warszawy,

ul. Nowogrodzka 43,

00 – 691 Warszawa,

Account no.: 60 1030 1508 0000 0005 5001 0038.


Questions and answers (in Polish):

1. How to make a qualified (electronic) signature?

https://www.biznes.gov.pl/pl/firma/sprawy-urzedowe/chce-zalatwic-sprawe-w-urzedzie/dlaczego-warto-zalatwiac-sprawy-urzedowe-przez-biznes-gov-pl-i-jak-to-zrobic/jak-zlozyc-podpis-kwalifikowan

2. I still have a problem with submitting a notification via biznes.gov.pl, can I send the notification through ePUAP?

Please read the attachment (on the bottom of the page).

3. How to sign 1 document by more than 1 person?

Please take the steps on the organisation’s account, just like in the attachment (on the bottom of the page) taking into account the instructions available at:

How to sign 1 document by more than 1 person

2018-07-10 Metadane artykułu
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